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Welcome CTPA Summer Meeting Exhibitors!!
Date: July 17, 2008 Place: Farmington
Club; Farmington, CT The CTPA is committed to ensuring that the trade show and that our exhibitors are a key part of our Summer Meeting. We have done our best to provide opportunities for our exhibitors to show their products, explain their services and provide their information. We hope you will find these efforts helpful, and we hope you have a highly successful Summer Meeting! This page is divided into four sections. Please scroll down or use the following links to learn more about: An Overview of the Summer Meeting The Exhibit Area inside the Tent The New Product Demonstration Area Thank you and Good Luck to you at the Summer Meeting!!
1. An Overview of the Summer Meeting (return to the top) Typically, CTPA gets around 600 attendees at our Summer Meeting - that is, in addition to staff, other exhibitors, invited guests and speakers. The meeting takes place on the grounds of the Farmington Club in Farmington, CT. This facility has plenty of room - for the 4 educational talks that are also a part of the meeting, games of volleyball, bocce, and those involving tree worker skills, an Olympic-sized swimming pool, and lots of room for our trade show. Attendees include all levels of tree care workers - from company owners and sales arborists to climbers, crew leaders and plant health care specialists. Tree wardens, scientists, educators and folks just generally interested in trees also attend. It is an engaged and diverse audience, representing the best of tree care in the State of Connecticut. This is a buying show, so exhibitors are encouraged to bring plenty of items to sell!
2. The Exhibit Area inside the Tent (return to the top) The area inside of the tent is our traditional exhibit area. This tent is located right in the heart of the action - directly adjacent to where the food is served and the swimming pool. Good foot traffic is a given. Exhibitors may rent one or more 10'x10' areas within an 3,200 sq. ft. tent, with electricity and extra tables available. Each space comes with one 3'x8' table. If you select to rent space within this tent, please be sure to let us know if you have any special needs. In particular, computer monitors may be difficult to see in the daylight, and so space towards the middle of the tent may be preferable. Costs: $200 per booth, with extra tables ($15 each) and electricity ($20) available. Lunch tickets are separate, at $35 each. All attendees must purchase a lunch ticket.
3. The Outdoor Exhibit Area (return to the top) Two years ago, we introduced the outdoor exhibit area as a separate option for exhibitors. This has become a very popular choice! Exhibitors may rent one or more 600 sq. ft. areas at $300 for the first area and $150 for each additional space. The spaces do not come with a table, but tables are available upon request. Extra tables (beyond one) are $15 each. Electricity is also available, at $20 per hookup. Most of the outdoor exhibit areas are on a lawn, although there is limited space available in a paved driveway area. If you have a preference for one area over the other, please let us know. Also, there is no shelter provided in the outdoor area and we will hold the meeting, rain or shine. Please plan accordingly! Small pop-up tents are certainly allowed. Most of the outdoor areas are allocated in dimensions of 20'x30'. If you would prefer a different layout (e.g., long and narrow), please let us know. We can make it work. We do ask vendors in the outdoor area to adhere to certain basic courtesies. Please do not run any loud, intrusive or dangerous equipment in the outdoor area. Please respect your neighbors and also the Farmington Club, our host for the meeting. Please do not use the area for anything that will cause damage to the grounds or interfere with others opportunity to have a great day. If you have any questions about what will fit or what is reasonable in the outdoor exhibit area, please do not hesitate to contact us, by phone (203-484-2512) or by e-mail (cmdonnelly@aol.com). Costs: $300 per the first 600 sq. ft. area, with extra tables ($15 each) and electricity ($20) available. Additional outdoor areas are $150 for each 600 sq. ft. area. Lunch tickets are separate, at $35 each. All attendees must purchase a lunch ticket.
4. The New Product Demonstration Area (return to the top) Again this year, we would like to give exhibitors a chance to demonstrate new and innovative products to the attendees. Tent space has been set aside, in a separate tent adjacent to the outdoor exhibit area. Based on the applications we receive, we will set a schedule of times for these demonstrations to occur, and will have chairs and a table set up for the demonstrations. Each demonstrator will be allowed 30 minutes to explain their product. Other equipment needs beyond table and chairs will have to be provided by the presenter. The intention of this new product demonstration area is allow exhibitors that have new or innovative products a chance to introduce these products in a comfortable setting. The CTPA will take the responsibility of choosing which products are to be demonstrated, based on the applications we receive from the exhibitors, and will set the schedule of product demonstrations. If you wish to display or
demonstrate a product in the new product area, please send us an e-mail
indicating: Please apply early. All exhibitors who have applied to give a new product talk by July 1st and whose applications have been accepted, will know the time to which they have been scheduled by July 7th. Later applications will only be accepted if time slots are available. If you have any questions, please do not hesitate to contact us: CTPA e-mail Phone - 203-484-2512
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